Your Childcare Business, Organized
ChildWatch® helps you manage all of your clients' data in one central location — enrollments, billing, attendance, immunizations, scheduling, and more. Accessible from any PC, Mac, or mobile device.
Family & Client Data
Manage all client and child records in one place — contact information, multiple phone numbers, enrollments, waitlists, immunizations, medical details, and emergency contacts. Customize your own fields for additional data. Check client and agency balances at a glance.
Classroom Manager & Child Daily Journal
Balance child and staff ratios with ease. Bulk check-in/out children and teachers, re-assign rooms as children age. Track daily journal events — diaper changes, feedings, and custom events you define. Parents can view real-time journal reports through their parent portal.
Child Attendance Tracking (Kiosk)
Track hourly attendance through a kiosk at your entrance — parents indicate drop-off and pick-up by entering credentials and selecting children by name or photo. Our Kiosk App for Android and iOS works offline during Internet outages and syncs automatically when service is restored.
Touchless Kiosk Mode
Parents use their mobile device to scan a QR code for contactless check-in/out — eliminating touchscreen contact. Each code auto-expires to ensure users are physically on-site. Ideal for health-conscious facilities.
Accounts Receivable (A/R) & Billing
Flexible billing for fixed-rate, hourly, and à la carte services. Quickly bill all clients — each with different rates — in just a few clicks. Review charges before posting. Print or email client statements. Link to QuickBooks® for accounting.
Child & Staff Scheduling
Optimize staffing by scheduling children and employees in advance. Ratio projection tools show when staffing is adequate or out-of-ratio. Schedule attendance, vacation, holidays, and staff sick leave.
Employee Time & Attendance (Punch Clock)
The same kiosk station used for child attendance doubles as a punch clock. Employees clock in/out from any station; view an exceptions report in real time. Export time data to QuickBooks® for payroll processing.
QuickBooks® Integration
Share data with QuickBooks® in just a couple of steps. Import and update customer and employee lists as well as A/R and payroll data into QuickBooks® Desktop.
Activities & Classes
Track and bill for events at your business — from finger-painting to dance class. Set up an unlimited number of events to track enrollments and automate billing. Detailed revenue reports show where your marketing is working best.
Data Importation
Already using another system? ChildWatch makes switching easier with a versatile data import feature. Export data from your current program, format it to match our guide, and be up and running quickly.
Contact Tracing
When a child tests positive for illness, ChildWatch can produce detailed reports identifying which children were most likely in contact — helping you notify parents quickly and responsibly.
* Electronic payment processing requires an active ePay service.