Maximum Productivity & Efficiency
This feature set is the root of the ChildWatch program. All key data for Client and Child are managed here including enrollments, waiting list, immunizations and more. Trigger cycle or hourly billings, record payments (or draft electronically*) and print reports.
ChildWatch helps you to manage all your clients' data in one central location. Store detailed contact information, multiple phone numbers and more. Check client & agency balances in a glance. For children easily manage immunizations, schedules, medical and emergency contact information. Customize your own fields to store additional information on client, child, and even employees.
Easily balance child & staff using the Classroom Manager! Maintain ratios with ease, bulk-checkin/out of child & teacher, and even re-assign rooms as children age. Keep up with Child Daily Journal events such as diaper changes, bottle feedings, and other events you custom-create. Parents can view a real-time report of daily events through their portal from work or home.
Easily track hourly attendance through "kiosk" registration. Simply place a computer screen (or tablet) at your entrance for parents to indicate child drop-off and pick-up. Parents enter their credentials and select children by name/photo; the record is made and the next parent (or authorized adult) can repeat the process.
Reduce the spread of COVID-19 and other potential threats by eliminating the need to touch the kiosk screen! Using a mobile device, users scan a QR code (2D barcode) and can check in/out for staff hours and child drop-off / pick-up. Each code auto-expires to ensure users are on-site.
ChildWatch provides flexible billing for fixed-rate, hourly, and a la carte. Quickly bill all of your clients each having different rates in just a few clicks! You can review the charges prior to posting to the ledgers. Client statements may be printed or emailed.
Optimize staffing needs by scheduling children and employees in advance. Ratio projection tools help to determine when staffing is adequate and when you are out-of-ratio. Schedule attendance and absences such as vacation, holiday and staff sick leave.
The same station (kiosk) used for tracking child attendance doubles as a punch clock for your staff. Employees can clock in and out from any station and you can view an exceptions report in real-time. You can even export the time data to QuickBooks® for payroll processing.
The QuickBooks® Links feature allows you to share your data with QuickBooks® in just a couple of steps. Easily import & update customer & employee lists as well as data for A/R and Employee Time (payroll) into QuickBooks® Desktop.
One of our most popular features offers the ability to track and bill for events at your business. Whether an activity such as finger-painting or a class such as math or dance, an unlimited number of events may be setup to track enrollments and automate billing. Detailed revenue reports let you see where your marketing efforts are working best.
Already using software and dread having to re-enter your data? ChildWatch makes the transition easier by offering a versatile data import feature. Simply export the data from your current program, format the results to match our easy-to-follow guide and voila! Get a headstart and be up & running within minutes.