CACFP Claiming

Child & Adult Care Food Program Administration

The Child & Adult Care Food Program (CACFP) is administered by the USDA and is a meals subsidy program for low-income families. States require specific approval to participate in this program as well as staff training. If you are not currently on the CACFP, but wish to learn more, start here.

ChildWatch helps to facilitate the collection and tracking of key CACFP data such as meals & attendance and meal nutrition planning. Quickly process your claim each month with automatic USDA disallowances. Report your claim information for submission to your sponsor or directly to the state.

Feature Highlights
  • Central Management for CACFP Centers & Sponsors (homes & centers)
  • Meal Nutrition Planning (NEW patterns)
  • Meal Production Record
  • Electronic Claims Submission
  • Mobile Meal & Attendance Capture
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Central Management for CACFP Sponsors

Sponsors can centrally manage home & center accounts from one area. As sponsorships grow, accounts may be grouped for streamlined management. Restrict staff access and functionality where you need to.

CACFP Meal & Attendance Capture

Meal & Attendance Capture

Track attendance and quickly capture meals using either or both methods...

  • pre-printed paper rosters (for computer entry afterwards)
  • mobile device (phone or tablet)
Using the mobile option, "electronic point-of-service meal capture", or "ePos" for short, sponsors can restrict meal entry to the same day, or even precise meal times using the mobile option. Later a report can be run to ensure all meals were captured electronically during the meal time.

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CACFP Meal Nutrition Planning

Meal Nutrition Planning (NEW Meal Patterns)

Meal creation is made easy using drop-down lists of Food Buying Guide items. Simply select items for the food groups of each meal!

  • automated serving amounts
  • cycle meals with a few clicks
  • meal, daily & weekly USDA pattern rules enforced
The minimum serving amount is automatically determined for each age group. Cycle menus quickly and ensure each meal served is reimbursable. ChildWatch includes nearly 600 USDA-compliant menu items (including CN label items) to get started quickly, but you can customize to meet your needs.

CACFP Claims Processing

Claims Processing

ChildWatch will process your meal & menu data in just a few clicks. Each claim is checked against the USDA rules (configurable). Ineligible meals are automatically disallowed and included in the claim results. Reporting details include state summary information, meal disallowances with reason description, and financial statements.

CACFP Meal Production Record

Meal Production Record (MPR)

Save time and have ChildWatch complete your Meal Production Record (MPR). Record planned totals and provide an easy-to-use Menu Guide to the cooks. Update the actual amounts served after the meal to complete the MPR, automatically disallowing meals for any food preparation shortages.



CACFP Budget & Expenses Tracking

Budget & Expenses Tracking

Keep track of expenses with the check register feature. Record your monthly reimbursement amount and enter expenses against it. Get a reconciliation report to learn of surplus status. The budget creator helps to determine expense estimates for labor and supplies.

Important Events Notification

ChildWatch will automatically email notifications of important events such as outdated forms & participant training, child income level changes and more. From the participant's location, new forms may be printed, signed by parents and submitted to the sponsor.

Data Importation

Already using software and dread having to re-enter your data? ChildWatch makes the transition easier by offering a versatile data import feature. Simply export the data from your current program, format the results to match our easy-to-follow guide and voila! Get a headstart and be up & running within minutes.