Childwatch - Professional Childcare Software ServicesRemarkable Systems, Inc.

CACFP Claiming

Child & Adult Care Food Program Administration

The Child & Adult Care Food Program (CACFP) is administered by the USDA and is a meals subsidy program for low-income families. States require specific approval to participate in this program as well as staff training. If you are not currently on the CACFP, but wish to learn more, start here.

ChildWatch helps to facilitate the collection and tracking of key CACFP data such as meals & attendance and menu planning. Quicklyh process your claim each month with automatic USDA disallowances. Report your claim information for submission to your sponsor or directly to the state.

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Admin Portal

childcare portal demo

The Admin Portal (AP) is used by all admin staff involved with the CACFP claim. All other staff use the Childcare Portal (CP).

In both portals, you can restrict the capabilities of each employee using ChildWatch.

Feature Highlights

central management for usda cacfp sponsoring organizations Central Management for CACFP Sponsors

Sponsors can centrally manage childcare accounts from one area.. As sponsorships grow, accounts may be grouped for streamlined management. Restrict staff access and functionality where you need to.

usda cacfp point-of-service meal and attendance capture Meal & Attendance Capture

Track attendance and quickly capture meals using pre-printed paper rosters (for computer entry afterwards) or a mobile device. Sponsors can restrict meal entry to the same day, or even precise meal times using the mobile option.

child attendance tracking Meal Nutrition Planning (NEW Meal Patterns)

Menu creation is made easy. Using a drop-down list, simply select items for the food groups of each meal! ChildWatch comes with over 1,500 USDA-compliant menu items. Serving sizes are calculated for each age group. Cycle sets of menus weeks in advance.

usda cacfp claims processing with disallowances Claims Processing

ChildWatch will process your meal & menu data in just a few clicks. Each claim is checked against the USDA rules (configurable). Ineligible meals are automatically disallowed and included in the claim results. Reporting details include state summary information, meal disallowances with reason description, and financial statements.

budget and expenses tracking Budget & Expenses Tracking

Keep track of expenses with the check register feature. Record your monthly reimbursement amount and enter expenses against it. Get a reconciliation report to learn of surplus status. The budget creator helps to determine expense estimates for labor and supplies.


events notification Important Events Notification

ChildWatch will automatically email notifications of important events such as outdated forms & participant training, child income level changes and more. From the participant's location, new forms may be printed, signed by parents and submitted to the sponsor.

quickbooks integrations for accounts receivable and employee time and attendance Data Importation

Already using software and dread having to re-enter your data? ChildWatch makes the transition easier by offering a versatile data import feature. Simply export the data from your current program, format the results to match our easy-to-follow guide and voila! Get a headstart and be up & running within minutes.


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