We are opening the new ChildWatch to a small group of child care centers and food program sponsors first. Early partners get hands-on setup, a direct line to the people who build it, and a say in what comes next.
An independent center that wants enrollment, billing, attendance, staff and the family app - and, if you take part, the food program - in one place, set up with you.
For centersCACFP and SFSP sponsors of centers, family child care homes, Head Start programs, at-risk afterschool or summer sites. Start with a few sites for a month or two, then bring the rest over when you are ready.
For sponsorsWatch the videos or try a private demo account for your state, then a short call for your questions - and we agree which sites to start with and what success looks like. Bring the ten things your current system gets wrong; that list shapes what we build next.
Your people and records are brought over, and your staff and providers are trained.
Check in, bill and - on the food program - count and claim in ChildWatch, with us watching alongside and fixing anything that gets in your way.
The pilot is free. Sponsors pay a one-time $375 onboarding fee, done with you: we convert your data from whatever you have, set up your sites, meal times, staff and state forms, give every role short training videos, and review your first claim with you before you file - waived for a single center. The onboarding fee is fully refundable within your 30-day refund window. Send us your data within 7 days. Your 30-day refund window starts when we tell you your center is ready - or on day 7 if we don't have your data by then. There are no other fees while the pilot runs, and monthly rates begin when you go live. Everything is agreed in writing before you start.
When your pilot moves to full use, early-partner food program sponsors pay these rates, locked for 36 months from your go-live date.
Sponsor administration, sites, participants, menus, meal counts, claims, reporting and review records - from one login.
Pay only for the months your summer program operates - no year-round summer subscription, and no charge for a site in a month it is inactive.
Provider records, menus, meal counts, attendance, claims and monitoring - and nothing at all for a home with no CACFP activity that month.
Single centers: the pilot and setup are free. A single center's founding rate is confirmed by RSI in writing before the center's Production Start Date. If the center does not accept it, the center does not go live and owes nothing. Single centers are billed every 30 days, never by calendar month and never prorated. The first 30 days are paid at sign-up or at the Production Start Date, then every 30 days until the center cancels. The last-month advance, the monthly minimum, the notice period (fees and full access through the service end date) and the 90-day free close-out access apply to food program sponsors only. A single center may cancel at any time: there is no further billing, and full access, the apps included, continues through the paid 30-day period. When a single center cancels, ChildWatch offers its data-export options at that point. A single center that cancels within 60 days of its account sign-up receives a full refund of the fees it paid.
Join the early partner pilot and we'll set ChildWatch up with you, bring your records over, and support your team while you run it for real. Want to look around first? Try it yourself with a private demo account for your state, or watch the videos.